The Jupiverse Connect initiative aims to host in-person meetups to foster community engagement and grow the adoption of web3 technologies. Over the past month, we successfully organized two meetups and participated in one collaboration. Below is a detailed breakdown of these activities, including lessons learned and opportunities for improvement.
Meetup #1
Date: October 11, 2024
Attendance: 18 participants
Overview:
The first meetup was a small gathering held across two locations—a hotel and a restaurant. Despite last-minute adjustments due to funding constraints, the event served as a foundation for experimenting with the format and approach.
Activities:
- Venue 1:
- Hosted at a hotel after negotiating rates.
- Informal introductions and discussions about web3.
- Attendees were assisted in setting up essential tools for web3 onboarding.
- Games were played to foster community interaction.
- Venue 2:
- Shifted to a restaurant pre-arranged to accommodate the group.
- Attendees received refreshments (a plate and bottled water).
Downsides:
- Transportation between locations was stressful and time-consuming.
- Overspending occurred due to venue-related expenses and refreshments.
Amount used:
Less than $200
Collaboration with MoonWalk
Event Type: Fitness Initiative
Participation: Core team of four
Overview:
MoonWalk’s ambassador invited the Jupiverse Connect (JUC) team to participate in a fitness event. The collaboration presented an opportunity to showcase JUC’s mission and grow community awareness.
Activities:
- Designed temporary merchandise (4 t-shirts for the team).
- Produced palm flyers to share with attendees (printed by MoonWalk).
- Engaged participants in conversations about JUC and its goals.
Downsides:
- Limited funds restricted broader involvement and content creation.
- The team relied on MoonWalk’s equipment, which constrained media coverage.
Amount used:
A range of $100
Meetup #2
Date: November 29, 2024
Attendance: 31 participants
Overview:
Building on lessons from the first meetup, this event was held in a single location (a hotel hall), with enhanced planning and execution.
Activities:
- Rented equipment (microphone, projector, sound system, and chairs) to improve the event’s quality.
- Delivered a structured teaching session on cryptocurrency, supported by slides and a projector.
- Conducted interactive Q&A sessions, with active participation from attendees.
- Organized games and included a short comedy session.
- Hosted a fitness and health talk by a MoonWalk global ambassador.
- Shared refreshments (packaged food and water).
Downsides:
- Delayed start due to late equipment delivery.
- Limited productivity from volunteers (only 2 out of 5 contributed meaningfully).
- Event coverage was poor due to an underperforming cinematographer.
Amount used:
A range of $370
Lessons Learned
- Budget Management: Overspending on venues and refreshments highlighted the need for stricter budgeting and cost-effective alternatives.
- Single Venue Approach: Hosting events in one location improved logistics and attendee experience.
- Team Productivity: Volunteer roles must be clarified and reinforced to ensure effective participation.
- Professional Standards: Selecting reliable vendors (e.g., for media coverage) is critical for future events.
Recommendations for Future Events
- Optimize Venues: Use single locations with pre-negotiated rates to minimize transportation challenges and expenses.
- Strengthen Volunteer Management: Clearly define tasks and set expectations for volunteers.
- Enhance Media Coverage: Allocate budget for reliable media professionals to ensure quality event documentation.
- Reassess Activities: Focus on proven successful segments, such as Q&A sessions, and discontinue less impactful ones like comedy unless quality can be assured.
The Jupiverse Connect initiative continues to make significant strides in community building. Each event provides valuable insights, paving the way for more impactful meetups as we aim to grow the community and promote web3 adoption.